AAWCC Board of Directors
JOB DESCRIPTIONS

All executive board members are expected to assist in leadership succession, maintain files and records, and provide those documents to the successor in a timely manner.

National President:
1.Two-year term.
2.Ensure that the Constitution and Bylaws of AAWCC are adhered to.
3.Prepare the agendas for the annual Board of Directors and the Executive Committee meetings.
4.Call meetings of the AAWCC as detailed in the Bylaws.
5.Chair Executive Committee meetings.
6.Review Association objectives annually and administer annual plan.
7.Ensure that the Executive Committee is involved in the decision-making of the organization.
8.Ensure that National officers fulfill the responsibilities as outlined in their job descriptions and inform Board members of officers not fulfilling those responsibilities.
9.Coordinate significant correspondence and disseminate to the Executive Committee.
10.Refer letters of inquiry to appropriate Board members.
11.Maintain liaison with the American Association of Community Colleges and attend AACC meetings as indicated by the Bylaws.
12.Prepare and submit annual report each fall to AACC.
13.Serve as a member of the Executive Committee.
14.Serve as a member of the Finance Committee.
15.Serve as member of Of-the-Year selection committee.
16.Serve as an Ex Officio member of the Executive Committee during the next President’s term of office as Past President.

President-Elect and Legislative Liaison:

1.Serve a one-year term as President Elect in preparation for becoming President the following term.
2.As Legislative Liaison, keep up-to-date with legislation affecting women and women’s causes and report such actions to the Executive Committee.
3.Assist the National President with duties as her designee.

Immediate Past President:
1.Two-year term.
2.Serve as Ex Officio member of the Executive Committee.
3.Serve as chair of the nomination committee.
4.Serve with President and VP for Professional Development to choose Woman of the Year.

Vice President – Communications:
1.One-year appointment by National President with Board approval.  Appointment may be renewed on a year-to-year basis.
2.Serve as a member of the Executive Committee.
3.Coordinate website updates and messaging to establish AAWCC visibility and communication for members.
4.Add newsletter material to AAWCC website as received and requested.
5.Create marketing materials and press releases for Annual Awards breakfast and AACC booth display including program and signage. Add Annual Awards breakfast information to AAWCC website.
6.Write press releases for announcement of Scholarship Awards.
7.Compile, edit and produce the Annual Report which is distributed at the annual Awards Breakfast
and posted on the website.
8.Compile, edit and distribute any other communications (such as questionnaires, surveys, ballots, etc.) requested by the National President and/or other national officers.
9.Work with Executive Committee and Regional Directors to update and enhance website
communications.

Vice President – Finances:
1.One-year appointment by National President with Board approval.  Appointment may be renewed on a year-to-year basis.
2.Serve as member of the Board of Directors and the Executive Committee.
3.Pay all bills of AAWCC which are authorized by Board and file paid bills.
4.Present a “Treasurer’s” report to Board members semi-annually, (one of which is due at the annual meeting).
5.Keep an up-to-date and orderly record of funds.
6.Be responsible for filing any tax forms required by IRS.
7.Provide for an external financial review of the books annually and at the end of the designated term as determined by the Bylaws.
8.Support the Membership Support Services office in carrying out the membership duties.
9.Serve as member of Finance Committee.
 
Vice President – Membership:
1.Three-year term, elected position.
2.Serve as a member of the Executive Committee, the Board of Directors and on other Board committees as appropriate.
3.Prepare an annual report to the Board with information about membership activities.
4.Lead the Membership Team meetings and report on membership activities, concerns, issues, as needed.  
5.Collaborate with the Membership Team and others regarding membership development ideas, initiatives, and programs.
6.Develop and support the execution of a membership and chapter development plan in cooperation with the Membership Team and the Board.
7.Respond in a timely manner to messages from potential and established members and chapters/sections, from the Board, the Membership Team, and others.
8.Manage the budget assigned to the position and maintain accurate records.
9.Coordinate AAWCC activities at the annual AACC convention and assist with national and regional AAWCC conferences.
10.Organize with the vendor the electronic AAWCC logo merchandise ordering system for sale to Board members, AAWCC members, chapters/sections, and to give away at AAWCC events.
11.Support the Regional Directors in their chapter/section development, approval, and maintenance efforts.
12.Provide training, resources, and support to Regional Directors, as needed.  Maintain a handbook for Regional Directors.
13.Submit information for national publications.
14.Support Membership Support Services in carrying out the following duties:
a.Sending out quarterly an update of membership roster to Regional Coordinators and other Board members who request it.
b.Coordinate and develop with Membership Support Services an analysis of the membership to be sent Regional Coordinators and to develop and implement a follow-up survey to determine reasons for non-renewals.
c.Provide the National President and the Vice President for Communications with membership lists and provide an annual membership list to AACC prior to December 1 each year.
d.Ensure that membership database is kept current (new members, address changes, etc.)
e.Coordinate with AAWCC National Office to send members notice of renewal.
f.Work with the National President to update communications to members and others.
15.Recruit, train, and support the next VP for Membership to ensure an orderly transition and continuity of service to constituencies.  
16.Maintain files and archives of appropriate information and documents and provide them to the next VP for Membership in a timely, well-organized manner.

Vice President – Professional Development:
1.Three-year term, elected position.
2.Serve on the Board of Directors and the Executive Committee and other Board committees as appropriate.  Serve as chair of the Professional Development Committee.  (Meetings in fall and spring.  Spring meeting in conjunction with AACC Convention).
3.Plan and coordinate the annual AAWCC Awards Breakfast (tickets, speaker, local arrangements, etc.), the AAWCC Forum, and other activities or conferences as required.
4.Plan professional development activities in cooperation with Regional Directors and State Coordinators. 
5.Create nationally distributed professional development materials for use by state sections and chapters.  (Examples from past years are a resource packet for programs for Women’s History Month and a teleconference on sexual harassment).
6.Facilitate research projects related to women in community colleges and cooperate with the research office of AACC.
7.Provide support for the LEADERS Institute activities and promote its programs.  Serve on the LEADERS Institute Board of Directors
8.Develop and manage the budget assigned to this position and maintain accurate records.

Vice President for Resource and Development:
1.Three-year term, elected position.
2.Serve on the Board of Directors, the Executive Committee and other Board committees as appropriate. 
3.Coordinate and support a comprehensive marketing plan that collaborates and promotes the organization to new and prospective supporters.
4.Develop initiatives that support establishing member benefits.
5.Coordinate the National AAWCC Regional Scholarship Program.
6.Coordinate fund raising efforts for underwriting breakfast and/or other events.

Regional Director:
1.Three-year term, elected position.
2.Serve on the Board of Directors, which meets twice each year, the Membership Team, and on other Board committees, as appropriate.
3.Serve the assigned region (all members, chapters, sections from each state) as its representative to the national organization and the Membership Team.
4.Report to the Board at each of its meetings concerning regional status, activities and issues.
5.Attend Membership Team meetings twice each year and report on regional activities, concerns, issues as requested.
6.Request Chapter Presidents to submit their Annual Fiscal Reports to the appropriate regional director.  Review reports for completeness and submit to the Vice President for Finances. 
7.Appoint State Coordinators, if done in this region, and maintain a roster of those Coordinators.
8.Maintain a roster of active chapters/sections and their officers.  Provide updates of that roster to the VP for Membership andMembership Support Services Office.
9.Participate in regional, local, and state AAWCC-sponsored activities when possible. Serve as a liaison between local chapters, state sections, members in the region and the national organization.
10.Facilitate communication between and among states, members, and chapters/sections.
11.Respond in a timely manner to messages from potential and established members and chapters/sections, from the Board, the Membership Team, and others.
12.Encourage new individual and institutional memberships and coordinate membership activities with the Membership Team and state and local representatives.
13.Assist with development, approval and maintenance of chapters/sections.
14.Conduct training sessions for and distribute materials to State Coordinators and chapters/sections and serve as a resource for these levels.
15.Assist with annual AACC convention activities and national and regional AAWCC and LEADERS Institute conference events.
16.Manage the budget assigned to the region and maintain accurate records.
17.Collaborate with the Membership Team and others regarding membership development ideas, initiatives, and programs.
18.Recruit, train, and support the next director of this region to ensure an orderly transition and continuity of service to constituencies.
19.Maintain files and archives of regional activities, documents, etc., and provide these files and archives to the next Regional Director in a timely, well-organized manner.

Member at Large:
1.Appointed by the AAWCC National President.
2.Serve on the Board of Directors and on other committees as appropriate.
3.Attend Board meetings.
4.Provide support to current AAWCC National President.
5.Coordinate the process for the annual Model Program Awards
6.Coordinate the process for the annual award of the AAWCC Scholarship to attend the LEADERS Institute
7.Coordinate the process of a AAWCC Board member to attend the LEADERS Institute
8.Serve on LEADERS Institute Advisory Board.
9.Serve as Liaison to LEADERS Institute.
10.Provide historical perspective and reference.
11.Provide photographic support at AAWCC functions.

Member at Large/Membership Support Services:
1.One-year contracted/paid position renewable yearly up to three years.
2.Serve on the Board of Directors and on other committees as appropriate.
3.Attend Board meetings.  Take minutes and provide official record of Board activities.
4.Provide support to current AAWCC National President and Board of Directors.

Contact Us:  info@aawccnatl.org OR members@aawccnatl.org

AAWCC, P.O. Box 3098, Gaithersburg, MD 20885


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